Apply for Grant
GRANT APPLICATION PROCESS
This diagram demonstrates the steps involved in the Grants awarding system for approving grants.
There are currently no Grants available from MFEM. As soon as Grant Funds become available the application notice and process can be accessed via this website.
| Projects |
Island |
Description |
Donor amount received |
NSDC Decisions |
| Amuri Village |
Aitutaki |
Replace roofing Amuri Village community hall |
$26,000 |
Approved |
| Apii Avarua Parent Teacher Association |
Rarotonga |
Installation of Canopy |
$150,000 |
Approved |
| ARAP Growers Association Incorporated |
Rarotonga |
Machinery -Excavator for the growers association + trailer |
$50,000 |
Approved |
| Cook Islands Canoeing Association |
Rarotonga |
K1 – for a career in sports |
$30,000 |
Approved |
| Cook Islands Fire & Safety |
Rarotonga |
Road Safety – Vision Speed Indicating Devices |
$128,000 |
Approved |
| Creative Centre Trust |
Rarotonga |
Transportation for Creative Centre |
$41,000 |
Approved |
| Imanuela Akatemia |
Rarotonga |
School Playground Redevelopment |
$66,000 |
Apprioved |
| Mangaia Island Government |
Mangaia |
Mangaia Water transportation and trailer |
$40,000 |
Approved |
| Matavera Fishing Club Association |
Rarotonga |
Community fishing boat, trailer and fishing equipment |
$45,000 |
Approved |
| Matavera Growers Association |
Rarotonga |
Machinery for Growers association |
$40,000 |
Approved |
| Mitiaro Island Government |
Mitiaro |
Improving the sanitary facility of the local community halls |
$64,000 |
Approved |
| Rauti Maori Incorporated |
Mitiaro |
Development of the Mitiaro bowling green |
$120,000 |
Approved |
| Sailing Cook Islands |
Rarotonga |
Sailing academy education and training programs |
$44,000 |
Approved |
| Te Kaupua – Pukapuka Disability Assocation |
Pukapuka |
Complete construction of the Pukapuka Disability Recreation Centre |
$22,000 |
Approved |
| Te Matahorua Growers |
Manihiki |
Food security and nutrition for manihiki |
$50,000 |
Approved |
| Tupapa Maraerenga maternal and child health clinic |
Rarotonga |
Revitalization of the Tupapa health clinic |
$50,000 |
Approved |
PAST GRANTS
India Grant Fund 2016/17 - Call for notices documents
India Grant Fund 2013/14
India Grant Fund 2012/13
Grant Award System - Te Puareinga
GRANTS AWARD SYSTEM - TE PUAREINGA
The Ministry of Finance and Economic Management have in place a Grants award system that consists of two policies as listed below. These policies and procedures are the guiding documents in approving grants.
MFEM Grant Award Guidlines
MFEM Grant Management Checklist - This Checklist is to ensure that all appropriate steps have been taken in the management of grant awards funded through the MFEM by the Ministries Development Programme Staff
MFEM Grant Management Policy and Procedures
MFEM Grant Award Evaluation Procedure for Climate Financing Mechanisms
GRANT EVALUATION
MFEM have inplace a due diligence checklist to ensure an informed assessment of a project proposal, in respect to financial viability and long term sustainability; that the implementing agency management systems are sufficiently robust to guarantee funds are used for purposes intended; and that controls will be in place to support monitoring and supervision of a project.
The checklist should be used during the assessment/evaluation of a project proposal. Completion should be facilitated by the MFEM Development Program Manager in ensuring that the essential information is provided by the implementing agency for the assessment of the Technical Appraisal Team/Grant Award Evaluation Committee.
A corresponding MFEM Financial Management Assessment Questionnaire to the MFEM due diligence checklist must be completed when going through the checklist.
The Project Development Manager within MFEM would advise an implementing agency if it is required to complete this questionnaire, based on the scope, complexity and cost of a proposed project. It provides more detailed insight into the financial capabilities of the Implementing Agency. It is filled out by the Implementing Agency and then responses are assessed by the Technical Appraisal Team/Grant Award Evaluation Committee.
This will further ensure an informed assessment of a project proposal, in respect to financial viability and long term sustainability; that the implementing agency management systems are sufficiently robust to guarantee funds are used for purposes intended; and that controls will be in place to support monitoring and supervision of a project.
COMPLAINTS PROCESS
MFEM have in place a complaints process should anyone wish to lodge a complaint regarding the grants award system, please refer to the MFEM External Communication Procedure for more information and contact DCD.
To make an formal complaint, please download the complaint form or you can submit a written complaint and submit this to the Development Coordination Division (DCD) of MFEM, 3rd Floor, MFEM Building, Avarua, Rarotonga. Please call DCD on +682 29-521 or email development@cookislands.gov.ck for more information.
Should you wish to seek advice or counciling on any issues regarding the grants system, please refer to the MFEM Counciling and Advice Practices for more information and contact DCD.
Progress on Grant Projects
To view the progress on the Grant Applications, please refer to the table below
| Project Name |
Grant Recipient |
Total Grant Amount |
Funding Source |
Co-Financing |
Project Start Date |
Project End Date |
Progress Report |
Budget Utilisation |
|
|
|
|
|
|
|
|
|
| Amuri Village |
Tereapii Poto William |
$26,000 |
India Grant Fund |
$4179.00 |
27/02/17 |
10/11/17 |
Completion Report |
$30,179.00 |
| Apii Avarua Parent Teach Association |
Maru Apera |
$150,000 |
India Grant Fund |
$138,870 |
03/04/18 |
TBC |
Progress Report |
|
| ARAP Growers Association |
William Taripo |
$50,000 |
India Grant Fund |
$0 |
02/03/17 |
28/04/17 |
Completion Report |
$44,142.40 |
| Cook Islands Canoeing Association |
Ron Rolleston |
$30,000 |
India Grant Fund |
$3,000 |
03/03/17 |
09/04/18 |
Completion Report |
$30537.33 |
| Cook Islands Fire and Safety |
Henry Napa |
$128,000 |
India Grant Fund |
$8969.08 |
06/03/17 |
TBC |
Progress Report |
|
| Creative Centre Trust |
Teresa Manarangi Trott |
$41,000 |
India Grant Fund |
$8990 |
17/02/17 |
11/08/17 |
Completion Report |
$41,000 |
| Imanuela Akatemia |
|
$66,000 |
India Grant Fund |
|
Yet to Start |
TBC |
|
|
| Mangaia Island Goverment |
Taoi Nooroa |
$40,000 |
India Grant Fund |
$13,545.74 |
31/03/17 |
15/02/18 |
Completion Report |
$40,000 |
| Matavera Fishing Club Association |
Nga Jessie |
$45,000 |
India Grant Fund |
$0 |
13/03/17 |
TBC |
Progress report |
|
| Matavera Growers Association |
Vaitoti Tupa |
$40,000 |
India Grant Fund |
$5333.99 |
2/03/17 |
08/09/17 |
Completion Report |
$40,056 |
| Mitiaro Island Administration |
Makara Murare |
$64,000 |
India Grant Fund |
$0 |
03/03/17 |
23/03/18 |
Completion Report |
$64073.25 |
| Rauti Maori Incorporated |
|
$120,000 |
India Grant Fund |
$0 |
Yet to start |
TBC |
Progress Report |
|
| Sailing Cook Islands |
Rory Quirke |
$44,000 |
India Grant Fund |
$2616.66 |
06/04/17 |
TBC |
Progress Report |
|
| Te Kaupua Pukapuka |
Mariena Papitai |
$22,000 |
India Grant Fund |
$2240.64 |
27/03/17 |
TBC |
Progress Report |
|
| Te Matahorua Growers |
Tarau Kaina |
$50,000 |
India Grant Fund |
$5000 |
13/03/17 |
19/01/18 |
Completion Report |
$49725.62 |
| Tupapa Maraerenga Maternal and Child Welfare Clinic |
Teokotai Robert |
$50,000 |
India Grant Fund |
$0 |
20/03/17 |
TBC |
Progress Report |
|
Grant Complaints Process
GRANT COMPLAINTS PROCESS
MFEM have in place a complaints process should anyone wish to lodge a compaint regarding the grants award system, please refer to the MFEM External Communication Procedure for more information and contact DCD.
To make a formal complaint, please download the complaint form or you can submit a written complaint and submit this to the Development Coordination Division of MFEM, 3rd Floor, MFEM Building, Avarua, Rarotonga. Please call DCD on +682 29521 or email development@cookislands.gov.ck for more information
Should you wish to seek advice or counciling on any issues regarding the grants system, please refer to the MFEM Counciling and Advice Practices for more information and contact DCD.
To view the status of your complaint, please refer to the complaints register below
| Date Complaint Received |
Name of person who filed Complaint |
Name of Company/Organisation/Agency person associated with |
Complaint Reference Number |
Issue/Nature of Complaint |
Action taken by MFEM |
Status of Complaint (Open or Closed) |
| EXAMPLE BELOW |
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| 20/01/2016 |
Mary Logan |
NGO - Cook Islands Growers Association |
MFEMC000 |
Complaint about how the grants award system handled my project proposal and why it was unsuccessful |
Reviewed complaint, Sought Legal advice, advised the Mary of the outcome in writing |
Closed |
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Grant Approval Bodies
Grant Approval Bodies
When grant proposals are submitted to the MFEM, it will be subject to a series of steps from evaluation to approval. Prior to approval, a prelimenary evaluation will be undertaken to determine if the eligibility criteria has been met, following that, an indepth evaluation will be completed by the Grant Award Evaluation Committee who will make recommendations to the National Sustainable Development Committee who acts as the Grant Approval Authority for approval.
The TOR for the Grant Award Evaluation Committee can be downloaded here
The TOR for the NSDC (Grant Approval Authority) can be downloaded here
Grant Beneficiaries Procurement Rules
Grant Beneficiaries Procurement Rules
Under Section 63 of the Ministry of Finance and Economic Management Act 1995-96 (MFEM Act), empowers MFEM to issue instructions to ministries and line agencies to ensure compliance with financial disciplines. As such, the MFEM has in place the Cook Islands Government Purchase and Sale of Goods and Services Policy (Procurement Policy). This Procurement Policy applies to all Cook Islands Government agencies in utilising the funds generated by the Cook Islands Government and provided through the national budget.
However projects or programmes supported by development partners, including climate change financing, this manual aims to clarify the management systems of development financing managed by MFEM, determine responsibilities of each party in procurement operations and ensure adequate separation and roles. It also aims to outline the MFEM’s applicable procedures for projects implementation.
These Guidelines shall be implemented by the Beneficiary of financing granted by MFEM with funds received from development partners. It shall be upgraded as required by the evolution of activities and risks related to the management of received financings. All updates shall be subject to prior approval by the Secretary of Finance.
These Guidelines mirror generally accepted international principles for procurement, operational procedures, and policies and standards defined by other development financing institution, such as the World Bank Group, Asian Development Fund, and European Union. To view the full Grant Beneficiaries Procurement Policy, click here.
Investigation Function
Investigation Function
Should an investigation arise during the implementation of a grant project, the Ministry of Finance and Economic Management adhere to the Cook Islands Audit Office procedure, in particular to the Cook Islands Audit Office special reviews Manual 2018 which can be downloaded here.
More informatoin on the investigation function can be found here.
